Small Prints/Terms > Terms & Conditions

MENU TASTING

A complimentary taste panel will be arranged for definite business on plated menus with a food and beverage minimum of $45,000 or more. Based on availability prior to the event for up to four persons. Additional attendees can be accommodated at 50% of the menu price.

SPLIT MENUS

If entrees are requested, the salad, entrée sides and dessert will be the same for all guests. You may choose up to three entrée proteins for your function. The cost for the higher price entrée will be charged plus $32 dollars per guest to cover the spread.

DISCLAIMER | BREAKFAST

Breakfast and Enhancements are charged on a guarantee or actual attendance if greater than guarantee. Breakfast is designed for a maximum of 90 minutes of service. Additional 30 minutes are available at an additional charge of $10.00 per person, per 30 minutes. Food items are NOT transferable to other function rooms. Food & Beverage pricing is subject to change without notice. Pricing can be guaranteed up to three months out, if requested and confirmed in writing. All prices are subject to prevailing sales tax and service charge.

DISCLAIMER | LUNCH BUFFET

Buffet Luncheons are charged on guarantee or actual attendance if greater than guarantee. These menus are designed for a maximum of 120 minutes of service. Additional 30 minutes are available at an additional charge of $10.00 per person, per 30 minutes. Food items are NOT transferable to other function rooms. Food & Beverage pricing is subject to change without notice. Pricing can be guaranteed up to three months out, if requested and confirmed in writing. All prices are subject to prevailing sales tax and service charge.

DISCLAIMER | RECEPTION

Reception and Chef Attended Action Stations are based on guarantee or actual attendance if greater than guarantee, reception stations are designed for a maximum of 120 minutes of service. Additional 30 minutes are available at an additional charge of $10.00 per person, per 30 minutes. Food & Beverage pricing is subject to change without notice. Pricing can be guaranteed up to three months out, if requested and confirmed in writing. All prices are subject to prevailing sales tax and service charge.

BUFFET MEALS

Stations, either displayed or action, will be prepared for the entire guarantee and not for a portion there of. Our buffets and food stations are all priced as per the following meal durations::
• Breakfast Buffet – 90 Minutes
• Lunch, Dinner Buffets, and Reception /Stations – 120 Minutes
• Coffee Breaks –Thirty Minutes

Should you require additional time, increments are available at an additional charge of $10.00 per person, for every 30 minutes. Please coordinate with your Event Manager for a personalized proposal. Buffets for 30 or less guests will incur an additional fee of 10% to the menu price.

PRICES & PAYMENT

All food, beverage and room rental are subject to a taxable 26% Service Charge for indoor events and Outdoor events are subject to a taxable Service Charge of 29%. All events are subject to a sales tax of 6%. Prices are subject to change and will be guaranteed 90 days prior to your function.

FEES

Bartender fees are $300.00 per Bartender up to 4 hours. One Bartender will be staffed for every 75 guests. Each additional hour is $100 per bartender. Cashier fees are $150.00 per hour, per Cashier with a two-hour minimum, and $45 for each additional hour. One Cashier will be staffed for every 100 guests. Buffets for 30 or less guests will incur an additional fee of 10% to the menu price.

FOOD ALLERGY | SPECIAL MENU

In the event that any of the attending guests have food allergies, client shall inform the Hotel of the names of such persons and the nature of their allergies 10 days in advance, in order that the Hotel can take the necessary precautions when preparing their food.  The Hotel undertakes to provide on request, full information on the ingredients of any items served to your group. Though our kitchens are not allergen free we strive to provide appropriate meal options for all guests. It is our intent to accommodate any requests due to special dietary restrictions. Special Meal requests must be submitted as part of your function guarantee. These requests include special meals for vegetarians and guests with dietary or food allergies. Kosher meals require a minimum 14 business days prior notice.

BEVERAGE PACKAGES

Prices are quoted on a per person basis. A fee of $300 per bartender will be applied to package bars up to 4 hours. Generally, one bartender is required per 75 guests. Each additional hour is $100 per bartender. Table side wine service is not included in package bars. Please refer to the wine list for bottle pricing. Consumption Bars require a minimum of 25 people for service. Bar service under 25 people will be based on a package/per person price, with a minimum revenue required of $500.

FOOD & BEVERAGE

All food and beverage must be purchased exclusively from JW Marriott Marco Island, and consumed in designated function areas. The Department of Health prohibits the hotel from allowing food to be removed from the function location. We kindly request that all function details, including menu selections, be finalized at least 30 days prior to the event. Event Orders will be issued for all organized food and beverage functions approximately 20 days in advance and a signature in acknowledgment of the arrangements contained therein will be required a minimum of 14 days prior to the event.

SIGNAGE & LITERATURE

Signage is to be used outside meeting rooms only. The Resort reserves the right to remove signage which is considered to be inappropriate and must be professional printed. The posting of any items (posters, signs, etc.) on function room walls or doors is strictly prohibited. Rental arrangements can be made for easels or cork-boards. Banner displays will incur an additional set-up charge.

GUARANTEES

The guaranteed number of attendees is due at 5PM, five business days prior to the function date. This count is not subject to reduction. If not received by this time, the estimated number listed on the contract will become your guarantee. An increase of attendees on the day of the event greater than 5% may result in additional costs and substitution of food and beverage products. This guarantee will apply to all aspects of your event (Food, Beverage, and Destination Service). This will be considered a guarantee for which you will be charged even if fewer guests attend, unless your attendance exceeds your guarantee. You will be charged for the guaranteed guest count, or the actual guest attendance, whichever is greater. Should your guaranteed final attendance be significantly less than your tentative count, the hotel reserves the right to move your event to a more suitable location to better serve your guests. Changes or additions to food or beverage made seven or fewer business days prior to a function’s date may incur additional charges.

OUTDOOR FUNCTIONS & WEATHER CALL

Weather calls will be made by the Client upon the recommendation of the Hotel. Should you be unavailable, the decision will be made on your behalf. If there is a possibility of adverse weather (such as lightning) that could result in any harm to guests or employees, the function will necessarily be moved indoors. The Hotel reserves the right to make the final decision regarding outdoor functions. In the event that the Client should choose to keep an event outdoors in spite of the Hotel’s recommendation, a Reset Fee equivalent to $10 per person will be incurred for a double set of the weather backup location

BEACH EVENTS

Each summer, Florida beaches host the largest gathering of nesting sea turtles in the United States, during which female sea turtles emerge from the Gulf of Mexico to lay their eggs. As artificial lighting disrupts the nesting process, a county ordinance has been enacted to protect the turtles: between May 1st and October 31st, all Beach functions must conclude by 8:00 pm and cannot begin prior to 8:00 am. Larger functions with extensive setup requiring 1½ hours of tear down must conclude by 8:30 pm.

PERMITS AND FEES FOR BEACH EVENTS

All beach events with extensive setup and teardown require a beach permit, which must be completed and submitted for approval at least six weeks in advance. The permit fee is $1,000, plus applicable beach concierge (security) fees. A beach concierge is mandatory if a vehicle is requested on the beach, billed at $200 per hour with a four-hour minimum for both load-in and load-out, totaling a minimum charge of $1,600 per concierge per event. This concierge fee is waived when using our in-house destination management company, Global Works.

ALCOHOL

The sale and service of all alcoholic beverages is regulated by the Florida State Division of Alcoholic Beverages and Tobacco. It is our policy, therefore, that no alcoholic beverages may be brought into the resort at any time. For similar liability reasons, no food may be brought into the resort for any catered functions. Florida law requires all alcohol service to end at 2:00 am. We require that all guests carry their identification with them to the function, as they may be required to show proof of legal drinking age. The hotel reserves the right to refuse service to any guest that may appear to be intoxicated.

SECURITY

The resort will not be responsible for the damage or loss of any equipment or articles left in the resort prior, during or following a banquet function. Dedicated security staff is available and the charge begins at $65 per officer, per hour (4 hour consecutive minimum). Arrangements must be made in advance for Loss Prevention officers to be present.